The Crude Oil Logistics Committee Established in 1993

Charter


ROLES AND RESPONSIBILITIES

Executive Chair Responsibilities:

  1. Preside over all meetings of the Executive.
  2. Exercise a general supervision over the affairs of the Committee.
  3. Ensure the following of guidelines and the carrying out of all resolutions and proceedings of the Committee.
  4. Participate in covering a resigned Executive's duties until a new Executive member can be elected.
  5. Notify the Executive of meetings as required.
  6. Be responsible for the budgetary functions of the Committee along with other members of the Executive.
  7. Provide detailed direction to the Contractor acting as the Committee’s Administrative Manager.
  8. Represent the Committee Executive on one or more Sub-committees and / or Working Groups, as required.
  9. Maintain the Executive Chair’s Binder that gives a detailed account of the year’s activities. The Binder includes the current contract for the Administrative Manager, detailed budget information, meeting minutes/notes, current Charter of Operations and any other pertinent information.
  10. Provide incoming Executive Chair with last year’s Binder and Administrative Manager with all previous years’ binders for retention.
  11. Exercise general supervision of the record retention system.

Education / Awareness Sub-committee Chair Responsibilities:

  1. In the absence of the Executive Chair, assume and perform all duties of the Executive Chair.
  2. Have such other powers and duties as prescribed by the Executive Chair and/or the General Membership.
  3. Participate in covering a resigned Executive's duties until a new Executive member can be elected.
  4. Assist in the budgetary functions of the Committee along with other members of the Executive.
  5. Represent the Committee Executive on one or more Sub-committee and/ or Working Groups, as required.
  6. Responsible for chairing the Education / Awareness Sub-committee and reporting to the Executive.
  7. Review Terms of Reference for the Education / Awareness Sub-committee on an annual basis and be responsible for the budgetary function of the Education / Awareness Committee.

Operations Sub-committee Chair Responsibilities:

  1. In the absence of the Education / Awareness Sub-committee Chair, assume and perform all duties of the Education / Awareness Sub-committee Chair.
  2. Have such other powers and duties as prescribed by the Executive Chair and/or the General Membership.
  3. Participate in covering a resigned Executive's duties until a new Executive member can be elected.
  4. Assist in the budgetary functions of the Committee along with other members of the Executive.
  5. Represent the Committee Executive on one or more Sub-committee and/ or Working Groups, as required.
  6. Responsible for chairing the Operations Sub-committee and reporting to the Executive.
  7. Review Terms of Reference for the Operations Sub-committee on an annual basis and be responsible for the budgetary function of the Operations Sub-committee.

Past Chair Responsibilities:

  1. In the absence of the Operations Sub-committee Chair, assume and perform all duties of the Operations Sub-committee Chair.
  2. Have such other powers and duties as prescribed by the Executive Chair and/or the General Membership.
  3. Participate in covering a resigned Executive's duties until a new Executive member can be elected.
  4. Assist in the budgetary functions of the Committee along with other members of the Executive.
  5. Represent the Committee Executive on one or more Sub-committees and / or Working Groups, as required.

Administrative Manager:

  1. Gather, analyse and report data for light, medium, heavy and synthetic oil and condensate from each gathering and feeder pipeline in western Canada.
  2. Gather, analyse and report disposition data for light, medium, heavy and synthetic oil and condensate from each gathering and feeder pipeline in western Canada.
  3. Collect information related to pipeline capability and throughput levels.
  4. Gather, analyse and report forecast and actual delivery data by crude category (light, medium, heavy, synthetic and condensate) and input destination/distribution (Alberta and other western Canadian Refineries, Enbridge, Express, Trans Mountain, Rangeland, Milk River and Keystone).
  5. Gather, analyse and report each facility operator’s explanation of the variance between the initial nomination and actual shipments in periods of apportionment where material variances occur.
  6. Pending approval, collect information related to rail capabilities and throughput levels.
  7. Prepare a report to the Committee Executive and to the General Membership, as directed, a tabulation of the receipt and disposition data by pipeline and by crude category, a tabulation of the updated gathering and feeder pipeline notices of shipment, the forecast versus actual comparisons, and provide commentary on the statistical data.
  8. Maintain appropriate communication with regulatory agencies.
  9. Prepare and publish the annual calendar.
  10. Publish any necessary updates to the COLC documentation.
  11. Record and distribute notes on all material discussions at Committee meetings.
  12. Notify Committee members of meetings as per the annual calendar.
  13. Preside over all meetings of the General Membership.
  14. Maintain current Committee membership lists.
  15. Work as a facilitator with the gathering and feeder pipelines, trunk lines, shippers and producers to ensure the logistical procedures are being followed consistently by all parties.

CAPP Executive Representative

The Representative will provide bidirectional communication between the Committee Executive and CAPP membership. The CAPP Executive Representative is a voting member of the Executive.

 
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